How Can I Ensure Monthly Reports Reflect Actual Property Conditions & Issues?

Ask the manager to attach dated photos, and to include a short, itemised note about condition changes. Request a short narrative on issues observed during the month and what remedies or follow-up actions were completed or planned. Require a receipt or invoice for any work and a record of what was approved and what was left for later. Ensure the report covers core items like occupancy, utilities, leaks, roof/gutters, pool, garden, pests, security, and any neighbour or road issues, as listed in your monthly template. Clarify how emergencies are reported and how quickly you’ll be notified. Keep the reporting format consistent month to month so you can see trends and budget implications, and review previous reports with your local contact to confirm consistency.